About the Role
We’re at a pivotal moment in our development, and it’s an exciting time to join us as a Document Controller (CDE). We’re not just maintaining our estate we’re growing it. We have launched a major expansion programme to develop new campuses that are designed to meet the evolving needs of our students and support our sustainability goals.
As a Document Controller, you’ll play a crucial role in supporting our project teams with the management of digital project information, including drawings and documents, using Common Data Environments (CDEs) and associated digital platforms. You’ll ensure full control and compliance of information across all project stages, aligning with both internal requirements and industry standards such as ISO 19650.
Your work will directly contribute to the successful delivery of key projects, ensuring every piece of information is accurate, up to date, and properly managed. Your knowledge of contract and project information management will help drive efficiency and collaboration across teams.
This is more than just a job it’s an opportunity to make a tangible difference. You’ll be helping to deliver spaces that will inspire and support students for years to come.
What You Will Do
- Collaborate closely with project teams to manage a wide range of digital project information, including drawings and documentation, using Common Data Environments (CDEs) and associated digital platforms.
- Serve as the primary contact for all document-related queries, providing guidance and resolving any issues to ensure smooth project delivery.
- Take ownership of maintaining and managing document repositories on Asite, ensuring that all files are accessible, up to date, and compliant with Luminate Property Development Company (LPDC) and Luminate Education Group (LEG) policies and procedures.
- Oversee version control, ensuring that all documents have a clear and accurate history of revisions and updates.
- Ensure all documentation meets required quality standards and adheres to regulatory and audit requirements.
- Work in partnership with Project Managers, Designers, and Commercial teams to support the timely
About You
- Proven experience in a Document Controller role, ideally within construction, engineering, estates, or property development environments.
- Strong knowledge and practical experience of working with Common Data Environments (CDEs) such as Asite, Viewpoint, Aconex, or similar platforms.
- Understanding of information management standards, particularly ISO 19650, and how they apply across project lifecycles.
- Excellent organisational and time management skills, with the ability to prioritise tasks and manage deadlines effectively.
- Strong attention to detail, ensuring high standards of document accuracy, version control, and compliance.
- Confident communicator with the ability to liaise effectively across multidisciplinary teams (e.g. Project Managers, Designers, Contractors).
- Proficient in Microsoft Office tools (Word, Excel, Outlook) and digital file management systems.
Benefits
The group offers a range of excellent benefits, including:
Annual leave:
Curriculum and Management: 44 days plus bank holidays
Curriculum support and business support: 39 days plus bank holidays
Pension schemes with generous employer contributions:
Teachers’ Pension Scheme
Local Government Pension Scheme
People’s Pension Scheme
CPD opportunities:
Annual staff conference plus 2 additional staff development days.
Qualifications including PGCE, Apprenticeships, Leadership and Management courses.
Employee wellbeing initiatives: Family Friendly Policies, discounted onsite spa (Printworks) and gym (Park Lane).
Travel and commuting: Discounted travel available through Metro card, Northern Rail, First Bus, Arriva Bus and Cycle to work schemes.
Flexible and hybrid working opportunities: Please speak to the recruiting manager regarding flexible opportunities as these differ between roles.
About Us
Luminate Education Group is a collective of education providers based in Yorkshire with one clear purpose: to make a positive difference to people’s lives through genuinely transformative education and training.
We offer a wide range of job vacancies across our business support functions - Finance, Human Resources, ITSS, Marketing, Communications, Executive Support, Estates and Food Services. Our large size and diverse range of member organisations means there are always exciting opportunities to progress.
As an education provider, we are committed to lifelong learning and investing in our workforce, and you’ll have access to a broad variety of training and professional development designed to help you continually develop and grow.
Luminate Education Group consists of; Harrogate College, Keighley College, Leeds City College, Leeds Sixth Form College, Pudsey Sixth Form College, Leeds Conservatoire and University Centre Leeds.
SAFEGUARDING
At Luminate Education Group we are committed to the safeguarding and welfare of all our students. We expect all our staff and volunteers to share this commitment. All successful applicants will be required to complete mandatory pre-employment checks which include an enhanced DBS check, online checks and must have two satisfactory references. Please be aware that it is a criminal offence to apply for this post if you are barred from engaging in regulated activity in connection to children.
EQUALITY, DIVERSITY AND INCLUSION
Our commitment to Equality, Diversity and Inclusion (EDI) in recruitment is key to our Group’s values. We are dedicated to fostering a workplace that embraces equality, diversity and inclusion in all its forms, where every candidate is treated with fairness, respect, and equity.
Our recruitment processes are designed to ensure equal opportunities, remove bias, and promote a diverse talent pool. To find out more about what our commitment to EDI means to us please Click here to learn more about our EDI objectives.
RECRUITMENT AGENCIES
We do not accept unsolicited CV’s and applications from agencies and will not be liable for any fee in connection with a candidate that has been submitted speculatively through any agency that has not been expressly instructed for a particular vacancy as part of our Preferred Supplier List.
Attached documents
