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HE Course Administrator

Please Note: The application deadline for this job has now passed.

About the Role

The post holder will offer a customer focussed responsive and quality administrative service whilst ensuring efficient, accurate and timely processing of purchasing transactions.

 In this varied role, you will oversee all curriculum administration and provide operational support to ensure the smooth running of the department. This is a fantastic opportunity to use your administrative expertise to enable first-class learning and development experiences. You will work in a supportive team culture that encourages new ideas and creativity. Luminate Education Group offers a range of benefits including a competitive salary, pension scheme and training opportunities.

What You Will Do

  • provide a professional administration service for the University Centre
  • Undertake administrative and clerical tasks, including word processing duties, use of databases and spreadsheets, mailshots, email, photocopying and filing
  • Take detailed minutes at various meetings and maintain confidentiality
  • Deal effectively and professionally with telephone and face to face enquiries from staff and the public
  • Carry out general admin duties relating to curriculum areas, including setting up registers, timetables, letters, change requests, chasing references/results.
  • Maintain student records including processing enrolments, withdrawals and change requests
  • Maintain student finance records (SFE system) confirming registration, attendance and bursaries.
  • Create and maintain effective filing and computerised systems as required
  • Deal with requisitioning for goods and services, and process invoices using the College’s financial portal
  • Assist at enrolment and other events such as Graduation, including evenings and weekends as required.

About You

  • Relevant Qualification at level 5 or above or equivalent relevant experience
  • English and Maths qualification at Level 2 or above.
  • It is essential that you can work well with within a team and on your own initiative
  • This role will need engagement with the department, curriculum areas and other stakeholders, so excellent communication skills will be an advantage.
  • You will need to be highly organised and focused driven.
  • Have a can do attitude and willingness to learn
  • Be organised, with the ability to work flexibly and manage workloads within set timeframes
  • Promote a positive image.


There are plenty of benefits available to our staff members, here are just a few:

  • Annual leave entitlement - If you work full time, you'll get at least 27 days holiday plus bank holidays and up to 5 discretionary closure days at Christmas (pro rata for part time staff).
    • Support Staff 27 days (increasing to 32 days after 5 years service)
    • Academic 37 days
    • Senior Management 37 days
  • Generous Pension schemes
    • Teachers’ Pension Scheme 
    • Local Government Pension Scheme 
  • Memberships and discounts - employees can sign up to various membership cards and discount schemes such as TOTUM card (formerly NUS card). 
  • Travel and commuting - discounted travel available through Metro card, Northern Rail, First Bus, Arriva Bus and Cycle to work schemes.
  • Learning and development opportunities -  including staff development days
  • Employee wellbeing initiatives
  • Flexible and hybrid working opportunities - this will vary depending on role requirements

About Us

At University Centre Leeds, we provide a supportive higher education environment designed to promote and enhance independent learning. We have access to industry standard equipment unique to many of our subject areas. These range from our makeup studios to practical science labs. 

We are committed to lifelong learning and investing in our staff. You’ll have access to a broad variety of training and professional development designed to help you continually develop and grow. Choosing to work for University Centre Leeds means that you will be part of an inclusive and progressive learning environment. We hope that we will be part of the next step in your career and look forward to welcoming you to University Centre Leeds. 

We are proud to be the highest rated for student satisfaction in Leeds for the third year running (National Student Survey 2022).


At Luminate Education Group we are committed to the safeguarding and welfare of all our students including children, young people, and vulnerable adults. We expect all our staff and volunteers to share this commitment. We follow the Safer Recruitment requirements and best practice as set out within Keeping Children Safe in Education statutory guidance. All successful applicants will be required to complete mandatory pre-employment checks which include an enhanced DBS check, online checks and must have two satisfactory references. Please be aware that it is a criminal offence to apply for this post if you are barred from engaging in regulated activity in connection to children.


We recognise, value and champion diversity & Inclusion. As we engage with a diverse student population we want to ensure we reflect that in our staff population too. For us diversity is about building happy teams, full of people that want to learn and be inspired by each other, by our different experiences and backgrounds. It is important to us that both staff and students achieve their full potential.  Diversity is important to us, but inclusion is equally, if not more important. It’s not just about having the representation but also providing the people we recruit with opportunities and valuing everyone’s contributions and perspectives.

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