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Timetabling Administrator

Please Note: The application deadline for this job has now passed.

About the Role

Based at Leeds Conservatoire

This highly motivated Timetabling Administrator will work with the Timetabling Manager and other Timetabling Administrators to create, publish and maintain individual personalised timetables for higher education students, staff and courses at Leeds Conservatoire.

Situated in Leeds’ cultural quarter, we are artistically ambitious, quality driven and industry-focused, placing strong emphasis on developing industry relevant creative musicians and entrepreneurs.  We continually champions relevant and innovative music education, which equips our students with the knowledge and skills to meet the demands of the industry.

What You Will Do

  • Will take a proactive approach to assisting the Timetabling Team with the creation, publication and maintenance of student and staff timetables for HE teaching provision using, for example, CELCAT timetabling software.
  • Support with the processing and confirmation of student room bookings, facilitating bookings and space requirements for other colleagues and departments such as Events, Short Courses, Estates and Marketing and answering enquires that we receive via our Helpdesk, by email, telephone and in person.
  • Ensure that all students and staff receive a complete, accurate and clash-free timetable by the agreed deadlines.

About You

  • Must have A Level standard (or equivalent qualifications)
  • Previous experience and proficiency of using Microsoft Office applications including: Excel, Outlook, Office 365 and Teams within a work based setting
  • Experience of working in Higher Education and or in a timetabling / resource scheduling activities using timetabling software such as CELCAT. 
  • Ability to input data into the system correctly
  • Excellent organisational skills and demonstrable experience managing a varied and workload with changing deadlines and priorities with minimal supervision


There are plenty of benefits available to our staff members, here are just a few:

  • Annual leave entitlement - If you work full time, you'll get at least 27 days holiday plus bank holidays and up to 5 discretionary closure days at Christmas (pro rata for part time staff).
    • Support Staff 27 days (increasing to 32 days after 5 years service)
    • Academic 37 days
    • Senior Management 37 days
  • Generous Pension schemes
    • Teachers’ Pension Scheme 
    • Local Government Pension Scheme 
  • Memberships and discounts - employees can sign up to various membership cards and discount schemes such as TOTUM card (formerly NUS card). 
  • Travel and commuting - discounted travel available through Metro card, Northern Rail, First Bus, Arriva Bus and Cycle to work schemes.
  • Learning and development opportunities -  including staff development days
  • Employee wellbeing initiatives
  • Flexible and hybrid working opportunities - this will vary depending on role requirements

About Us

Leeds Conservatoire is a music conservatoire located in the Quarry Hill district of Leeds. It provides a variety of undergraduate, foundation and postgraduate degrees in music, dance & drama related subject areas. It also offers a variety of short courses, and organises concerts, festivals and events relating to music & performance. Its emphasis on practical training, creative industry links, help ensure it provides a vibrant artistic community for students.

At University Centre Leeds, we provide a supportive higher education environment designed to promote and enhance independent learning. We have access to industry standard equipment unique to many of our subject areas. These range from our makeup studios to practical science labs. We are proud to be the highest rated for student satisfaction in Leeds for the third year running (National Student Survey 2022).

We are committed to lifelong learning and investing in our staff. You’ll have access to a broad variety of training and professional development designed to help you continually develop and grow. Choosing to work for the us means that you will be part of an inclusive and progressive learning environment. We hope that we will be part of the next step in your career and look forward to welcoming you.


At Luminate Education Group we are committed to the safeguarding and welfare of all our students including children, young people, and vulnerable adults. We expect all our staff and volunteers to share this commitment. We follow the Safer Recruitment requirements and best practice as set out within Keeping Children Safe in Education statutory guidance. All successful applicants will be required to complete mandatory pre-employment checks which include an enhanced DBS check, online checks and must have two satisfactory references. Please be aware that it is a criminal offence to apply for this post if you are barred from engaging in regulated activity in connection to children.


We recognise, value and champion diversity & Inclusion. As we engage with a diverse student population we want to ensure we reflect that in our staff population too. For us diversity is about building happy teams, full of people that want to learn and be inspired by each other, by our different experiences and backgrounds. It is important to us that both staff and students achieve their full potential.  Diversity is important to us, but inclusion is equally, if not more important. It’s not just about having the representation but also providing the people we recruit with opportunities and valuing everyone’s contributions and perspectives. Click here to learn more about our EDI objectives.

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